About Our Boards and Governance Of Our Associations

What is the role of a Board of Directors?

In general, Board Members are the decision makers of our Associations. Our Associations are not-for-profit California corporations. Under California law, the Board’s responsibility is to run the business of the corporations, which includes timely collection of assessments as well as payments for services provided to the Associations. 

Who makes up the Board of Directors?

The Board of Directors are Rancho La Quinta homeowners, like yourself, who are elected by the membership.

What power does the Board of Directors have?

In general, our Bylaws charge and empower Board members to:
    1. Fill a vacancy on the Board of Directors
    2. Establish rules and regulations for the Association
    3. Set the Annual Assessment rate
    4. Contract for Association services (management, landscape, maintenance, etc)
    5. Use and disburse Association funds
    6. Establish committees
    7. Enforce the CC&R’s
    8. Elect Association officers
    9. Prepare the annual budget
  10. Insure the Association 
  11. Invest excess funds controlled by the Association
  12. Establish an architectural review committee
  13. Collect assessments
  14. Establish standards for common area maintenance
  15. Interpret the wording in all governing documents

How is the Board of Directors elected?

Members of the Association vote to elect the Board of Directors. Each of our three Associations have specific bylaws outlining the election process. Generally speaking, board elections take place annually either prior to (in the case of absentee ballots) or at the annual meeting of the members (proxies and ballots). Positions usually become vacant and are normally filled during the Annual Meeting. At that time, a vote via a secret Ballot is taken for the Board nominees. Those voting must be in good standing. Boards of Directors can have more than one position when their position consists of two roles, i.e., Secretary / Treasurer.

Can anyone run for the Board?

Anyone can be a Director as long as they are in good standing. Those who volunteer their time to serve on the Board or on committees are people who are willing to dedicate time to serve the community and who are well informed about the legal documents for their HOA. Their role is strictly voluntary, with no compensation except for personal satisfaction.

I don’t want to run for the Board but would like to assist in a Committee? What are the requirements?

Committees are the backbone of our Associations. We welcome anyone who is interested in participating. To qualify, you must be a homeowner in good standing and have a willingness to participate. Click on the Contact Us on this website and tell us you would like to volunteer.

What are association committees?

In general, our three Associations have mandatory committees (i.e. architectural review committee, nominating committee). An Association may also have standing committees (i.e. finance, landscape). There also may be ad-hoc committees, temporarily created for specific one-time issues(i.e. selection of a major vendor). Members of committees are appointed and removed by the Board of Directors. The primary function of the committee is to render a recommendation to the Board on the subject matter of their committee. This recommendation, once delivered to the Board of Directors, is then approved or rejected by the Board.

Committees are the backbone of our Associations. If you are a member in good standing and have a willingness to participate, please click on the Contact Us on the site and tell us that you would like to volunteer.

Who gets to vote?

Association members have one vote for every lot/property owned.

How does the Association handle CC&R Violations?

Submit Complaints in writing to the Association office. State the problem, identify the offending homeowner, and the date(s) of the offense(s). Just as in any court of law, the offender has the right to know who is complaining and what he/she is being accused of. He/she is also entitled to a hearing before the Board. Please be sure of your facts before filing complaints.
Unless the problem you want to report involves a common area problem or a direct CC&R violation, the Association will not deal with it. Any homeowner disputes should be settled between the parties involved. Your Board is neither able nor willing to serve as referee between neighbors. In any community, whether governed by an Association or not, homeowners run into personality clashes, pet problems, and other neighborhood issues. Often, the problem can be easily resolved to the satisfaction of both parties with no hard feelings, as long as there is open communication between the parties.